Transfer file ownership on offboard in Figma
Automatically move a departing member’s Figma draft files into team projects from a Slack request with Stepwork.
- Use case
- Employee offboardingIT
- Best for
- IT Administrator
- Applications used
Figma
Slack
- Business outcome
- Risk reduction
The problem
The designer left. The drafts left with them.
Work in progress often lives in a designer’s drafts, not in a team project. When they leave and the account is removed, those files are hard to recover.
Managers find out when a launch needs a half-finished frame that nobody else can open. Moving drafts by hand is slow, and it is easy to miss files before the seat is gone.
The outcome
Design assets survive designer departures
Stepwork moves the departing member’s draft files into the team projects named in the request. The work stays with the team, and the run records who asked and how many files moved.
- Draft files move into the named team projects.
- The Slack reply says how many files moved.
- If a project in the request does not exist, the run stops.
The process
From Slack request to drafts in team projects
A teammate posts the handover in Slack. Stepwork moves the drafts in Figma before the account is removed.
- Step 1
Request it in Slack
A teammate posts the departing member’s email and the destination team projects in the offboarding channel. Stepwork records who asked and when.
- Step 2
Open their drafts
Stepwork signs in to Figma and opens the departing member’s draft files.
- Step 3
Move files into team projects
Stepwork moves each draft into the team projects named in the request.
- Step 4
Confirm and reply in Slack
Stepwork checks that the drafts are no longer only in personal drafts, then posts the file count in Slack.
Why Stepwork
Drafts move before the seat is gone
Stepwork runs the transfer path you recorded before removal. Design work lands in team projects first, so offboarding does not strand half-finished files.
Similar use cases
Similar use cases
- Remove member from organization in FigmaRemoves a departing member from the Figma organization and frees their seat.
- Downgrade editor to viewer in FigmaChanges a member's seat from editor to viewer in Figma admin, reclaiming the paid seat.
Transfer Drive to a manager in Google WorkspaceUses the Google Admin data transfer tool to move a departing user's Drive files to their manager and confirms completion.
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